Proposal Submission FAQs

What is the 5-day/ 2-day rule?
  • 2 Business Days before the proposal is due to the agency – The Final Budget and related documents are due to Tufts ORA.
  • 5 Business Days before the proposal is due to the agency – The Final, Complete Application is due to Tufts ORA.

From ORA’s website: “Failure to meet the five business day requirement means ORA cannot guarantee your application will make the agency’s submission deadline.”


I've found a funding opportunity that I intend to apply for, what is the next step?
  1. Email Brenda McGinnis the announcement number and the submission due date
  2. Contact your Grant Administrator and set up a meeting to discuss the details, the budget, and the documents you will need to complete in order to submit the application.
How soon do I need to contact my Grant Administrator?

Please contact Brenda McGinnis and your Grant Administrator as soon as you have made the decision to submit a proposal in response to a funding opportunity.

Do you have a standard estimate for a base salary for BLANK position?

Yes, but we don’t share those online. Please contact your grant administrator.

What do I need for my proposal to be complete?

The required components of a complete proposal vary from sponsor to sponsor; however, for a typical NIH R01, the basic documents needed would be:

  • Grant Title (81 characters or less, including spaces)
  • Biosketches for all Key Personnel
  • Letters of Support from Consultants
  • Budget spreadsheets
  • Budget Justification
  • Subcontract Documents, for each sub site:
    • Budget
    • Budget Justification
    • Biosketches
    • Letter of Intent
    • Resources Document
  • Summary/Abstract
  • Project Narrative
  • References / Bibiliography
  • Research Plan
    • Specific Aims
    • Research Strategy
    • Protection of Human Subjects
    • Inclusion of Women & Minorities
    • Targeted/Planned Enrollment
    • Inclusion of Children
What types of costs are not allowed as budget items or charges on grants?

Some of the most frequently budgeted items, which are not allowed on grants are:

  • General Office Supplies
  • Computers
  • Professional Association membership dues or Annual Meeting fees and expenses

For more information on Unallowable Costs, you can access the Tufts University Sponsored Programs Accounting website at:

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