Email of Interest — Due by December 11, 2017
The Email of Interest will enable the Selection Committee to review the project plan and provide authors with feedback. It should briefly address the project rationale, activities, and use of funds. Also, please indicate whether you are planning to conduct an educational research study with your project for potential dissemination in the field. Submit an Email of Interest via email to Jennifer Greer-Morrissey by December 11, 2017.
Full Proposals — Due by February 20, 2018
Applications and proposal documents, forms and attachments must be submitted via email by February 20, 2018 to Jennifer Greer-Morrissey. You will be notified via email once all materials are received.
- Project Narrative: (4-6 pages of the areas below, including budget narrative)
Your project narrative should follow the format outlined below (including page limits) to ensure that all the review criteria of the Selection Committee are addressed. Your entire proposal with all supporting documents should not exceed 15 pages.
- Project Rationale: Please describe the rationale for the project, including community-identified needs that will be addressed through this project and the educational goals this will fulfill for TUSM students. If this proposal is for an existing project, please clarify how this grant will expand or improve the project.
- Objectives: Please list specific objectives for this project. Objectives should reflect an impact both on the community served and on our students.
- Methods: Describe the project activities, including recruitment/training of students, the direct and/or indirect services they will provide, and any products that will be created. Please clarify whether the project is intended for:
— Preclinical students to participate in during the academic year
— Preclinical students during summer between 1st and 2nd year
— Clinical students completing a project within the context of a rotation
- Evaluation: Describe your plan to assess the effectiveness and impact of the project. Address each project objective with a clear evaluation method/tool to assess whether it has been met. (Note: Students participating in this project for Community Service Learning credit will be required to complete a final reflection at the end of their project. However, please consider other assessment tools to evaluate the project, such as community members' feedback.)
- Timeline and Sustainability: Outline how the project will be implemented and evaluated within the 18-month period. Detail the process and milestones using the projected timeline form. Describe plans for sustainability of this project. This can include the potential for this project to receive outside funding, ways the project will build capacity so that it can continue beyond the funding time period, or other plans for continuation of this effort.
- Budget and Budget Justification: Include a budget for all proposed expenses using the budget form. The budget justification should be included in the above project narrative text and justify each budget line item. Include the name(s) and role of key personnel (e.g. faculty, project/administrative manager, etc.), and identify the budget officer from your department. The budget narrative should also disclose any other ongoing, pending or recently completed (within the past 3 years) funding related to this project proposal including total award amount, your role, and percent of time on the project. It is expected that approximately 1/3 of your budget will be allocated toward compensation of the Community Partner organization’s time and efforts to support this project.
- Two Letters of Support
- Your department chair(s) or supervisor should provide a letter of support affirming the potential impact of this project, support of your time and effort, project feasibility, and sustainability.
- The Community Partner should provide a letter of support to confirm that the project meets their needs and that they can accommodate these additional volunteers.
- Curriculum Vitae of First Author (2 page maximum)
- Additional Materials
You are welcome to submit additional materials which will illustrate the need, methods, or impact of this project. These should be no more than 5 pages and do not include your timeline or CV which are required.
To ensure uniform submissions and fair evaluation of all proposals, please adhere to the text formatting below when composing your proposal documents:
- Black ink; 12-point font (Arial or Times New Roman)
- Single-spaced with double-spacing between sections and paragraphs
- One-inch margins
- Label in bold all section headings specified in the Project Narrative (Project Rationale, Objectives, Methods, etc.)
- Name all attachments as follows: "First Author's Last Name, Type of Document". For example, "Jones Budget", "Jones CV", "Jones Letter of Intent". If there are multiple supporting documents, please number accordingly (e.g. Jones Attachment 1, Jones Attachment 2)
For additional guidance, please view Research in Medical Education Grantsmanship: How to Write Effective Grant Proposals.
Interim & Final Reports
Grant recipients must agree to submit:
- Interim quarterly progress reports to verify progress on the proposed time line.
- A final report within 30 days of the completion of the funding cycle.*
*Note: Grant funds will be dispersed quarterly following receipt of an acceptable progress report. The final balance of the grant funds will be released within four weeks of receipt of the final report as approved by the Selection Committee.