Student Records

Official Medical School Communication

Your TUSM email will remain the official mode of communication from the TUSM Administration. It is your responsibility to maintain your email account and check your messages regularly.

TUSM ID card

All students will be issued a TUSM student ID card when they matriculate. Students must show this ID to gain access to TUSM buildings and must wear their ID card at all times while on campus and in the hospitals.

A fee is charged for replacing a lost ID. If a student loses their ID card, they must come to the Registrar’s Office for a letter to bring to Tufts Police after you have paid the fee at the Bursar’s Office (located in Posner Hall).

If a student needs a new ID because of a name change or graduation date change, they must come to the Registrar’s Office for the letter to bring to Tufts Police. You must present your old ID to get the new ID issued. There is no charge for this ID card.

Name Change Requests

The TUSM Registrar’s Office is responsible for maintaining a student’s or former student’s legal name in official school records.  Academic records that contain the legal name of the student or former student include transcripts, evaluations and diplomas. Currently-enrolled students and graduates can request that their official school records be updated to reflect a new name provided they submit proof of their legal name change.  In order to request a name change on your official school records, you must complete the Name Change Request form and submit one of the documents listed below to the Registrar’s Office. It must be an original document; we will make a copy and return the original to you.

  • Social Security Card that reflects legal name
  • Biography page of passport
  • Court issued document showing the new and old names
  • Driver’s license

Diploma Name

Diplomas are issued based upon the legal name in the Registrar’s Office, and may include all legal names (first, middle, last), or abbreviated names, provided that they remain in the same order. For example, Jane Alexandra Smith may have her diploma name listed as Jane Alexandra Smith, J. Alexandra Smith, or Jane A. Smith.

Student Demographic Information/Student Directory

The student is responsible for providing the Registrar's Office with accurate and current local address, phone and demographic information for the conduct of school business and distribution of information to the student. Primary collection and verification of information is via the Registration form during annual registration. Students are responsible for keeping their address and phone number up-to-date in the University Student Information System (SIS). Changes to legal information (i.e. name, citizenship) must be accompanied by legal documentation such as a marriage certificate or passport.

The University has an on-line directory that lists student name, class year, school affiliation, Tufts email address and local telephone. Students can edit their directory information to restrict release of their phone number. If the student prefers not to be listed in the directory, he or she may obtain the designated form from the Registrar's Office to restrict the information to use by the Registrar's Office and other administrative offices only.

CORI - Criminal Offense Record Information

All TUSM affiliated sites require that a criminal background check be done on anyone who will be caring for patients. The Registrar’s Office will conduct a CORI check on all third- and fourth-year students.

Transcripts

The official transcript of the medical school includes a recording of final grades in all courses, registration history, the undergraduate degree, Program track, joint degree program, AOA designation and degree honors if applicable.

The final grade of Pass, Fail, Incomplete, Withdrew or Credit (Years 1 & 2), Honors, High Pass, Pass, Low Pass, Fail, Withdrew or Credit (Years 3 & 4) is recorded in the student's permanent academic file in the Registrar's Office on his/her transcript. This document is never released to a third party outside the medical school without the written consent of the student. Official transcripts are only released to students in a signed and sealed envelope. Students may obtain unofficial copies for their records. Transcript request forms are available online and in the Registrar’s Office. Please allow for a 1-2 day turnaround time. There is no charge for transcripts. The narrative evaluation forms are also in the student's permanent academic record. Students receive copies of all evaluations and may review their academic file at any time in the Registrar's Office. Faculty and administrative staff with legitimate academic interests may have access to the student's academic file.